Floriade 2026 Vendor Application Form - Floriade

FLORIADE VENDOR APPLICATION

Thank you for your interest in being a food or non-alcoholic beverage vendor at Floriade. Please complete the following form and upload any required attachments. If you have any questions, you can contact us at event.vendors@act.gov.au. 

Events ACT are looking for high quality vendors to provide a wide variety of food, beverages and products for visitors to enjoy around the park.
 
It goes without saying that the food should be delicious with a wide range of dietary options available. We encourage vendors to showcase the amazing local and regional produce of Canberra and surrounds wherever possible. We are also excited to see new and innovative offerings each year. 

Information Pack

Please read through the Vendor Application Pack before submitting your application to ensure you understand what we are looking for.

Click on the options below to download the Vendor Application Pack:

Vendor Application Pack

Selection Criteria:

Events ACT will review applications and select vendors to provide a variety of products and food and beverage options for attendees.

Fair and equal consideration is given to all applicants, regardless of previous involvement in the event or similar events.

The final decision will be at the discretion of Events ACT based on the overall strategic fit to the event vision and objectives and to allow for a balanced range of offerings and price points at the event.

The following factors will be considered when reviewing applications:

  1. QUALITY AND PRESENTATION - Overall product quality, vendor display and presentation.

  2. CAPACITY TO TRADE A LARGE SCALE EVENT - Demonstrated experience in providing efficient, high volume output of products to large audiences at outdoor events.

  3. MENU VARIETY / VALUE FOR MONEY - We aim to curate an exciting range of vendors for our visitors that is unique and different. We aim to ensure patrons have a variety of options that meet diverse dietary requirements and price points. We ask that vendors consider the theme of this years event when proposing their menu offering.

  4. SUSTAINABILITY - As a part of the assessment criteria, vendors are required to outline how they operate sustainably, through packaging and products. Please refer to Page 11 of the Vendor Application Pack for all the information required on sustainability.

  5. LOCAL ECONOMIC BENEFIT - The ACT Government is committed to supporting local business and industry. In the selection process, Canberra Region organisations and businesses will be given preference to support the local industry, however, interstate vendors will still be seriously considered in the interest of creating a wide range of quality option.

  6. PREVIOUS EXPERIENCE - History with Events ACT or previous clients (referees to be provided) including:

    • timely payment of invoices
    • history of conduct and professional and courteous conduct at major events
    • compliance with Work Health and Safety requirements at previous events.
    • alignment with Events ACT values. To view the rules, Events ACT values

    The application criteria is explained in further detail in the Vendor Application Pack (linked above). 

Please ensure you provide all the required and necessary documentation within your application. It is critical you ensure all relevant information is supplied as we can not assess partial or incomplete submissions.

The following information and supporting documentation need to be submitted with your application:

Please ensure all you include all required information as incomplete applications may not be accepted or assessed. 

Company Profile

  • Tell us who you are, about your brand, what you have achieved, other events you have participated in, your customer service and experience
  • Images of your stall/food truck setup
  • Images of your products

Site Layout Diagram

  • Site layout diagram with dimensions and including back of house requirements, cool room, tow bars, doors, stairs and serving area

Supporting Documentation

  • Menu/Product List including prices and dietary requirements
  • Public Liability Insurance Certificate of Currency
  • Workers Compensation Insurance Certificate of Currency (unless exempt)
  • Food Business Registration Certificate (unless exempt)
  • Food Safety Supervisor Certificate
  • Any other licences required to sell your products

Product Lists:
Download the Product List Template:

    References

    • Two references from previous events you have traded at, or similar reference if this is your first event. 


    Contact Us
    If you have any questions or require assistance with your application, please contact Events ACT at event.vendors@act.gov.au


    Contact Details
    Vendor Trading Name
    The business name you would like to be referred to as on any signage, advertising material and the event website.
    Type of Business
    Multiple selections are available, this info will be used for reporting purposes only.
    Other - please specify
    Legal Entity Name / Registered Business Name
    Entity Name/Business Name.
    This should be the legal entity name as per your registered ABN / ACN details. If you are unsure what this is you can look it up here.
    ABN (Australian Business Number)
    If no ABN available, please provide your ACN (Australian Company Number). This should match the details of your legal entity name, to check see the ABN Lookup or ASIC websites.
    Primary Contact 
    First Name
    Last Name
    Email
    Mobile Phone Number
    Alternate Phone Number
    Registered Business Address 
    Building Name/ House Number
    Street Name
    City
    State/County
    Postcode

    About Your Business

    Have you exhibited at Floriade before?
    Business Profile
    Tell us about your business, what you have achieved, other events you have participated in. Remember, we will be using this information to assess your application.
    Vendor Type
    Please Specify
    Select an appropriate food and drink category

    Events ACT has exclusive contractual arrangements with sponsors and suppliers; therefore, the sale of some products is not possible. The below products are not permitted to be sold by vendors:

    • Packaged ice cream (vendors can apply to sell gelato)
    • White spirits including vodka and gin
    • Beer

    This list may be revised at our discretion and vendors will be notified.

    Select an appropriate drink category

    Events ACT has exclusive contractual arrangements with sponsors and suppliers; therefore, the sale of some products is not possible. The below products are not permitted to be sold by vendors:

    • Packaged ice cream (vendors can apply to sell gelato)
    • White spirits including vodka and gin
    • Beer

    This list may be revised at our discretion and vendors will be notified.

    Product List
    (MAX SIZE 5MB)
    Please use the template to supply a Product List detailing all products you intend to offer including the following details:
    • Product Name
    • Product Description
    • Price (Inc. GST)
    • If the item caters to Gluten Free (GF), Dairy Free (LF), Nut Free (NF), Vegetarian (V) or Vegan (VG) (if required)
    If a food vendor, please ensure you include your drink options, if any.

    Templates:
    Food Vendor Product List Template
    Provide a brief description on what products are sold
    For example: authentic Greek street food, woodfired pizza, printed gumboots or handmade jewellery.
    Application Photos
    (MAX SIZE 2MB)
    Now's your time to show off! We want to see photos of you in action at other events. This may include photos of your stall setup and presentation. 
    Is your product local to the Canberra region?
    Trading Period

    Please select the date range that you would like to trade at Floriade. Multiple selections are available.

    • Full Event: Sat 12 Sept - Sun 11 Oct & NightFest: Thurs 01 Oct - Sun 04 Oct
    • Week One: Sat 12 Sept - Sun 20 Sept
    • Week Two: Mon 21 Sept - Sun 27 Sept
    • Week Three: Mon 28 Sept - Mon 5 Oct (Incl. Public Holiday)
    • Week Four: Tues 6 Oct - Sun 11 Oct (Incl. Dogs' Day Out) 
    Stall Presentation

    The professional presentation of Floriade sites is very important. It is imperative vendors and their staff present themselves and their stalls in the best possible light at all times. This requirement is of equal importance both front of house and back of house.
    Site Requirements
    My stall set up is
    Other (please specify)
    Size of Marquee Required

    Any vendors that require a marquee to trade must only do so in a marquee installed by an approved Events ACT supplier.

    Structures installed by parties other than Events ACT are not permitted. 

    Other Marquee Size - please specify
    Food Truck/Trailer Dimensions
    Please provide the size details of the food truck/ trailer. Measurements MUST include tow bars, and any space required to allow for serving hatches and externally opening doors.
    Will you be bringing a cool room on site?
    Please note that bringing a cool room to site will incur an additional flat rate fee of $220 INC GST. Vendors are only able to bring 1 x cool room per stall.
    Do you require additional space for your trading site?
    Vendors must operate within their allocated footprint and booking a large enough site is the vendor’s responsibility. 
    Please indicate the total space that you require (L x W)
    The size you indicate here will be your total site footprint. Please ensure you include sufficient space for your trading marquee/trailer/van as well as any additional infrastructure (eg. FOH displays, BOH storage and cool rooms). Any additional space required is to be approved by Events ACT. 
    Stall / Space Layout
    (MAX SIZE 5MB)
    Please provide a plan detailing your site layout.  
    • Food vendors, your plan should show the proposed layout within the marquee, or food truck. As well as the placement of any additional BOH marquees or cool rooms etc. Layouts should include locations and sizes of serving hatches and externally opening doors.
    Power Requirements
    Food Vendor Power Requirements
    Select the power outlets that you require. This item is included in the fee. For additional power, please indicate in the next question.
    Additional Power Requirements

    Will you require additional power access at your stall/truck/van? The cost for additional power access is included below:

    Please note all figures are GST inclusive. 

    ITEM

    PER WEEK

    FULL EVENT

    Additional 10amp power outlet and power supply

    $80.00 each

    $283.00 each

    Additional 15amp power outlet and power supply

    $112.00 each

    $395.00 each

    10amp 10 metre extension lead

    $22.50 each

    $85.50 each

    10amp 20 metre extension lead

    $34.50 each

    $133.50 each

    15amp 10 metre extension lead

    $28.00 each

    $96.00 each

    15amp 20 metre extension lead

    $40.00 each

    $160.00 each

    RCD Power Block with 4x 10 amp outlets

    $43.00 each

    $176.00 each

    3 phase power outlets pending availability

    Price on request

    Price on request


    Additional 10amp power outlet and power supply
    Additional 15amp power outlet and power supply
    10amp 10 metre extension lead
    10amp 20 metre extension lead
    15amp 10 metre extension lead
    15amp 20 metre extension lead
    RCD Power Block with 4 x 10amp outlets
    3 phase power outlets (pending availability, price on request)
    Do you require 24/7 power access?
    Does your stall use gas?
    Sustainability
    Packaging Requirements

    • All packaging/serving material provided to the public must be made from compostable, organic, biodegradable material (e.g. cardboard, paper).
    • Vendors will be required to provide details of all packaging intended to be provided to the public at the event or samples if requested to the ACT Government/its contractors at least one-month prior to the event. The ACT Govt reserves the right to request a vendor changes packaging if it is found to be unsuitable for post-processing by our waste contractors.
    • Vendors found to be serving items in breach of these requirements will not be allowed to trade until suitable items can be provided.

    A $330 penalty fee (inc. GST) may be charged after the event if:

    • Waste and packaging rules are not followed
    • Issues are not fixed when requested, or
    • The site is not returned in the original condition.

    Checks may take place during the event and after pack-down. This fee is separate from all other trading fees.


    For more information, vendors can review these requirements via the following link. For additional information on how your business can make meaningful climate choices, click on the following link. Businesses - Climate Choices (act.gov.au). 

       
    Sustainable Practices
    Please detail any sustainable practices that you and your business undertake. 
    Supporting Documentation

    Please include your Trading Name in the filename of all attachments uploaded for your application. 
    Public Liability Insurance Certificate of Currency
    (MAX SIZE 5MB)
    All vendors are required to have current public liability insurance to the value of $20 million.
    Workers Compensation Insurance
    (MAX SIZE 5MB)
    Required unless exempt.
    Food Business Registration Certificate
    (MAX SIZE 5MB)

    For more information about registration requirements or exemptions see the ACT Health website. Alternatively, call the ACT Health Protection Service's office on 02 5124 9700. 
    Required unless exempt.

    Food Safety Supervisor Certificate
    (MAX SIZE 5MB)
    Or equivalent training certificate
    Additional supporting documentation (optional)
    (MAX SIZE 5MB)
    Or equivalent training certificate
    References
    Provide contact details for two referees from previous events you have traded at. If this is your first event, please include contact details for two references. References will not be contacted without prior notice. 

    Written references can be uploaded as additional supporting documentation but are not mandatory.
    Additional Information 
    Pre-Purchased Parking Pass
    Are you interested in purchasing a parking pass for use whilst trading at the event. Please note that the cost is TBC, and full-event traders will be prioritised. Vendors who choose not to purchase a parking ticket will need to facilitate their own parking. 
    Vendor Accreditation
    How many staff passes do you anticipate needing for your staff working during the event? All staff working will require accreditation.

    Social Media Information

    Additional Social Media/Website Information
    Please feel free to include links to your business' social media accounts or websites below. Please note, this is not a compulsory section, and you will not be assessed on your social media presence.