Floriade 2024 Vendor Application Form -

FLORIADE VENDOR APPLICATION

Thank you for your interest in being a vendor at Floriade. Please complete the following form and upload any required attachments. If you have any questions, you can contact us at event.vendors@act.gov.au

Events ACT are looking for high quality vendors to provide a wide variety of food, beverages and products for visitors to enjoy around the park.

It goes without saying that the food should be delicious with a wide range of dietary options available. We encourage vendors to showcase the amazing local and regional produce of Canberra and surrounds wherever possible. We are also excited to see new and innovative products for sale at our market stalls for patrons to purchase this year!

Information Pack

Please read through the relevant EOI Information Pack before submitting your application to ensure you understand what we are looking for.

Click on the options below to download the EOI Information Pack:

Food Vendor Information Pack

Market Stallholder Information Pack

Selection Criteria:

Events ACT will review applications and select vendors to provide a variety of products and food and beverage options for attendees.

Fair and equal consideration is given to all applicants, regardless of previous involvement in the event or similar events.

The final decision will be at the discretion of Events ACT based on the overall strategic fit to the event vision and objectives and to allow for a balanced range of offerings and price points at the event.

The following factors will be considered when reviewing applications:

Suitability - Are the products suitable for Floriade?
Location and Quality of product - Are the products of a high quality? Are the products local to the Canberra region?
Value for Money - Are the product prices suitable for the type and quality? Are the prices affordable or are there lower cost options available?
Stall Design and Presentation - Is the stall design suitable for Floriade and the space? Is it visually appealing?
Environment and Sustainability - How does your business and/or product consider the environment?
Supporting Documentation - Have you provided the required and necessary documentation within your application?
History with Events ACT, or other ACT Government departments, including:
- any outstanding/unpaid invoices,
- not complying with WHS and event requirements, and/or
- unprofessional and disrespectful behaviour.
- Alignment with Events ACT Values. To view the values, please click here.

The application criteria is explained in further detail in the EOI Information Packs (linked above).

The following information and supporting documentation need to be submitted with your application:

Please ensure all you include all required information as incomplete applications may not be accepted or assessed.

Company Profile

Tell us who you are, about your brand, what you have achieved, other events you have participated in, your customer service and experience
Images of your stall/food truck setup
Images of your products

Site Layout Diagram

Site layout diagram with dimensions and including back of house requirements, cool room, tow bars, doors, stairs and serving area

Supporting Documentation

Menu/Product List including prices and dietary requirements
Public Liability Insurance Certificate of Currency
Workers Compensation Insurance Certificate of Currency (unless exempt)
Food Business Registration Certificate (unless exempt)
Food Safety Supervisor Certificate
Any other licences required to sell your products

Product Lists:
Download the relevant Product List Template:

Food Vendor Product List Template

Market Stallholder Product List Template

References

Two references from previous events you have traded at, or similar reference if this is your first event.

Contact Us
If you have any questions or require assistance with your application, please contact Events ACT at event.vendors@act.gov.au

Contact Details

Vendor Trading Name *

The business name you would like to be referred to as on any signage, advertising material and the event website.

Type of Business *

Multiple selections are available.

Commercial - company or sole traderIndigenous owned businessCommunity group or organisationNot-for-profit or charity organisationGovernment organisationOther

Other - please specify

Legal Entity Name / Registered Business Name *

Entity Name/Business Name.
This should be the legal entity name as per your registered ABN / ACN details. If you are unsure what this is you can look it up here.

ABN (Australian Business Number) *

If no ABN available, please provide your ACN (Australian Company Number). This should match the details of your legal entity name, to check see the ABN Lookup or ASIC websites.

Primary Contact

First Name *

Last Name *

Email *

Mobile Phone Number *

Alternate Phone Number

Registered Business Address

Building Name/ House Number *

Street Name *

City *

State/County *

Postcode *

About Your Business

Have you exhibited at Floriade before? *

YesNo

Business Profile *

Tell us about your business, what you have achieved, other events you have participated in. Remember, we will be using this information to assess your application.

Vendor Type *

Please Specify

Select an appropriate food and drink category

Events ACT has exclusive contractual arrangements with sponsors and suppliers; therefore, the sale of some products is not possible. The below products are not permitted to be sold by vendors:

Packaged ice cream (vendors can apply to sell gelato)
White spirits including vodka and gin
Beer

This list may be revised at our discretion and vendors will be notified.

Select an appropriate market stall category

Events ACT has exclusive contractual arrangements with sponsors and suppliers; therefore, the sale of some products is not possible. The below products are not permitted to be sold by vendors:

Packaged ice cream (vendors can apply to sell gelato)
White spirits including vodka and gin
Beer

This list may be revised at our discretion and vendors will be notified.

Select an appropriate drink category

Events ACT has exclusive contractual arrangements with sponsors and suppliers; therefore, the sale of some products is not possible. The below products are not permitted to be sold by vendors:

Packaged ice cream (vendors can apply to sell gelato)
White spirits including vodka and gin
Beer

This list may be revised at our discretion and vendors will be notified.

Coffee and TeaNon-Alcoholic DrinksAlcoholic Drinks

Will you be offering food or beverage samples for consumption onsite?

Please note market stalls are only eligible to offer food and beverage products to be sampled or sold as packaged for consumption offsite.

Stalls selling food intended to be consumed at the event should apply as a food vendor.

If yes, you will be required to upload Food Business Registration and Food Safety Supervisor certificates.

YesNo

Product List *

(MAX SIZE 5MB)

Please use the template to supply a Product List detailing all products you intend to offer including the following details:

Product Name
Product Description
Price (Inc. GST)
If the item caters to Gluten Free (GF), Lactose Free (LF), Nut Free (NF), Vegetarian (V) or Vegan (VG) (if required)

If a food vendor, please ensure you include your drink options, if any.

Templates:
Food Vendor Product List Template
Market Stallholder Product List Template

Provide a brief description on what products are sold *

For example: authentic Greek street food, woodfired pizza, printed gumboots or handmade jewellery.

Application Photos *

(MAX SIZE 5MB)

Now's your time to show off! We want to see photos of you in action at other events. This may include photos of your stall setup and presentation.

Add another (Max 5)

Is your product local to the Canberra region? *

Trading Period *

Please select the date range that you would like to trade at Floriade. Multiple selections are available.

Full Event - Sat 14 Sep - Sun 13 Oct & NightFest - Thurs - 03 Oct - Sun 06 OctWeek One - Sat 14 Sep - Sun 22 SepWeek Two - Mon 23 Sep - Sun 29 Sep Week Three (incl. NightFest)- Mon 30 Sep - Mon 7 Oct & NightFest - Thurs - 03 Oct - Sun 06 OctWeek Four (incl. Public Holiday and Dogs Day Out) - Tues 8 Oct - Sun 13 Oct

The Great Big Bulb Dig

Are you interested in trading at the Great Big Bulb Dig on Monday 14th October 2024?

YesNo

Stall Presentation

The professional presentation of Floriade sites is very important. It is imperative vendors and their staff present themselves and their stalls in the best possible light at all times. This requirement is of equal importance both front of house and back of house.

Site Requirements

My stall set up is

MarqueeFood TruckTrailer / CaravanOther

Other (please specify) *

Site Preference

Trading Locations
All market stalls will be located outdoors and will be in one of following precincts:

Main Vista Village: The Main Vista Village is located inside the main Floriade gates at Regatta Point and has a village green feel about it. Coffee and snacks will be available with tables and chairs to encourage attendees to stay and shop. The Floriade shop is also located in this precinct and a small pop-up stage will add to the ambience.

Parkes Way: The Parkes Way precinct is located at the northern end of the event site where stallholders overlook several large garden beds. The Ferris Wheel and amusement rides are also located in this precinct and roving performs will add vibrancy to the area.

Kangaroo Pond: The Kangaroo Pond precinct is located at the northern side of Stage 88 near Kangaroo Pond and several large garden beds.

A location premium is included in the trading fees for stalls located in the Main Vista Village and Parkes Way precincts. For more information about trading costs please see the Market Stallholder EOI Information Pack.

Please note that stall location preferences will be taken into consideration but cannot be guaranteed.

Main Vista VillageParkes WayKangaroo PondNo Preference

Size of Marquee Required *

All Market Stallholders are required to display and sell their items from a marquee installed by an approved Events ACT supplier. Structures installed by parties other than Events ACT are not permitted.

Other Marquee Size - please specify

Food Truck/Trailer Dimensions *

Please provide the size details of the food truck/ trailer. Measurements MUST include tow bars, and any space required to allow for serving hatches and externally opening doors.

Will you be bringing a cool room on site?

Please note that bringing a cool room to site will incur an additional flat rate fee of $150.00. Vendors are only able to bring 1 x cool room per stall.

YesNo

Do you require additional space for your trading site?

Vendors must operate within their allocated footprint and booking a large enough site is the vendor’s responsibility.

YesNo

Please indicate the total space that you require (L x W)

The size you indicate here will be your total site footprint. Please ensure you include sufficient space for your trading marquee/trailer/van as well as any additional infrastructure (eg. FOH displays, BOH storage and cool rooms). Any additional space required is to be approved by Events ACT.

Stall / Space Layout *

(MAX SIZE 5MB)

Please provide a plan detailing your site layout.

Market stalls, your plan should show the proposed layout within the marquee as well as any FOH displays or infrastructure.
Food vendors, your plan should show the proposed layout within the marquee, or food truck. As well as the placement of any additional BOH marquees or cool rooms etc. Layouts should include locations and sizes of serving hatches and externally opening doors.

Power Requirements

Food Vendor Power Requirements

Select the power outlets that you require. This item is included in the fee. For additional power, please indicate in the next question.

2 x 10 amp 1 x 15 amp

Market Stallholder Power Requirements

Select the power outlets that you require. This item is included in the fee. For additional power, please indicate in the next question.

1 x 10amp No power connection required

Additional Power Requirements

ITEM	PER WEEK	FULL 30 DAYS
Additional 10amp power outlets and power supply	$75.00 each	$265.00 each
Additional 15amp power outlets and power supply	$105.00 each	$370.00 each
10amp 10 metre extension lead	$21.00 each	$80.00 each
10amp 20 metre extension lead	$32.00 each	$125.00 each
15amp 10 metre extension lead	$26.00 each	$90.00 each
15amp 20 metre extension lead	$37.00 each	$150.00 each
RCD Power Block with 4 x 10amp outlets	$40.00 each	$95.00 each
3 phase power outlets pending availability	Price on request	Price on request

Will you require additional power access at your stall/truck/van? The cost for additional power access is included below:

YesNo

Additional 10amp power outlet and power supply

Additional 15amp power outlet and power supply

10amp 10 metre extension lead

10amp 20 metre extension lead

15amp 10 metre extension lead

15amp 20 metre extension lead

RCD Power Block with 4 x 10amp outlets

3 phase power outlets (pending availability, price on request)

Do you require 24/7 power access? *

YesNo

Does your stall use gas? *

YesNo

Sustainability

Packaging Requirements *

All packaging/serving material provided to the public must be made from compostable, organic, biodegradable material (e.g. cardboard, paper).
Vendors will be required to provide details of all packaging intended to be provided to the public at the event or samples if requested to the ACT Government/its contractors at least one-month prior to the event. The ACT Govt reserves the right to request a vendor changes packaging if it is found to be unsuitable for post-processing by our waste contractors.
Vendors found to be serving items in breach of these requirements will not be allowed to trade until suitable items can be provided.

For more information, vendors can review these requirements via the following link. For additional information on how your business can make meaningful climate choices, click on the following link. Businesses - Climate Choices (act.gov.au).

Yes, I have read the Sustainability Packaging Form and understand the requirements.

Supporting Documentation

Please include your Trading Name in the filename of all attachments uploaded for your application.

Public Liability Insurance Certificate of Currency *

(MAX SIZE 5MB)

All vendors are required to have current public liability insurance to the value of $20 million.

Workers Compensation Insurance

(MAX SIZE 5MB)

Required unless exempt.

Food Business Registration Certificate

(MAX SIZE 5MB)

For more information about registration requirements or exemptions see the ACT Health website. Alternatively, call the ACT Health Protection Service's office on 02 5124 9700.

Required unless exempt.

Food Safety Supervisor Certificate

(MAX SIZE 5MB)

Or equivalent training certificate

Additional supporting documentation (optional)

(MAX SIZE 5MB)

Or equivalent training certificate

References *

Provide contact details for two referees from previous events you have traded at. If this is your first event, please include contact details for two references. References will not be contacted without prior notice.

Written references can be uploaded as additional supporting documentation but are not mandatory.

Additional Information

Pre-Purchased Parking Pass *

Are you interested in purchasing a parking pass for use whilst trading at the event. Please note that the cost is TBC, and full-event traders will be prioritised. Vendors who choose not to purchase a parking ticket will need to facilitate their own parking.

YesNo

Vendor Accreditation *

How many staff passes do you anticipate needing for your staff working during the event? All staff working will require accreditation.

Social Media Information

Additional Social Media/Website Information

Please feel free to include links to your business' social media accounts or websites below. Please note, this is not a compulsory section, and you will not be assessed on your social media presence.